Skip to content
Spendnotify

Verified on navan.com today

Navan pricing in 2026: how much Navan costs per user, and the fee behind the free tier

Navan publishes a price, which already puts it ahead of most of this category. What the pricing page does not make obvious is that the $15 is a monthly meter rather than a seat, and that crossing 300 employees moves you to a quote nobody publishes. Both of those change the number more than the tier you pick.

Compare T and E platforms

No sales call. Plans are flat per month, not per user.

Try it on your own numbers

See which travel charges would have paged someone

Set a travel budget, pick your thresholds, and replay a month of card spend through the alert engine. It runs in your browser, nothing is uploaded, and there is no card to apply for.

Data source

Loading transactions…

Monthly budgets

Anomaly sensitivity
Alert channels

Short answer

How much does Navan cost?

For companies with 300 or fewer employees, Navan Travel is free with no platform fees, and Navan Expense is free for the first 5 monthly expensing users and then $15 per user per month. Above 300 employees you move to Navan Enterprise, which is quote only and carries no published number. So there are really three answers depending on who is asking: $0 if you only book travel, $15 per expensing user per month once more than five people file expenses, or an unpublished contract if you are past the 300-employee line. Everything on this page was re-checked against navan.com/pricing on 15 August 2026 and was unchanged.

One thing worth knowing before you compare that $15 to anyone else's: it is metered per active expensing user, not per seat, so it counts only the people who filed something that month. Ramp headlines the same figure on a completely different basis, which is worked through side by side in Navan vs Ramp.

The two published plans

Navan pricing plans in 2026

Navan lists two plans. Only one of them has a price on it, and the headline rate for Expense is not on the plan card at all: it sits in the pricing FAQ underneath.

Swipe the table sideways to compare all columns.

Plan Travel Expense Who it is for
Navan Business Free, no platform fee Free for 5 users, then $15 per user / mo Companies up to 300 employees, unlimited trips
Navan Enterprise Quote only Quote only Over 300 employees, unlimited travelers and expensing users

Navan Business includes global travel inventory, unlimited policy and approval workflows, 24/7 travel support, customizable reports and 30 or more HRIS integrations. Enterprise adds the full travel and expense suites, global program coverage, a designated account executive, a dedicated customer success manager, custom implementation and corporate negotiated rates.

The part that surprises buyers

The $15 is a meter, not a seat

Almost every competitor charges per licensed user. Navan charges per active expensing user, and Navan defines that as anyone who submits a transaction into Navan Expense, by manual entry or through Navan Connect. That single definition is what makes the bill hard to forecast.

You pay for filers, not headcount

An employee with a Navan login who never expenses anything costs nothing. A contractor who files one taxi receipt counts as an expensing user for that month. So the driver of your bill is expense behaviour, not the size of your company.

The bill moves every month

A quiet January and a conference-heavy September will not cost the same. That is friendlier than a seat licence when travel is seasonal, and harder to budget when finance wants one fixed number in the plan.

Five free users go fast

The free allowance is five monthly expensing users, not five seats. On a 20-person team where half the company travels occasionally, you are usually paying by the second or third month, just not for everybody.

What Navan Expense actually costs

Navan's own published rate, applied to a few realistic patterns. Travel booking is $0 in every row below, because these are all under the 300-employee line.

Swipe the table sideways to compare all columns.

Company People filing in a typical month Chargeable users Per month Per year
10 people 4 0 $0 $0
25 people 10 5 $75 $900
100 people 40 35 $525 $6,300
300 people 150 145 $2,175 $26,100

These are arithmetic on Navan's published $15 rate after the five free users, not quotes we have seen. Your own number depends entirely on how many people file in a given month, which is the point.

Where the published price stops

What happens at 300 employees

Navan Business is explicitly scoped to companies with 300 or fewer employees. Cross that line and you are in Enterprise, where Navan publishes nothing and the structure of the deal changes, not just the discount.

The model changes shape

Third-party contract data from software buying platforms describes enterprise Navan agreements as a platform fee plus per-transaction booking fees, sometimes with add-on modules, rather than a simple per-user rate. In other words the cost driver at that size is travel volume, not headcount. Navan does not publish these terms, so treat any specific figure you find online as directional rather than as a rate card.

What to ask for in writing

Ask for the annual platform fee, the booking fee by transaction type (flights, hotels, rail and car are not always priced alike), whether agent-assisted bookings cost more than self-serve, what happens to prepaid credits you do not use, and which modules are excluded from the base number. Those five answers are usually the gap between the quote and the invoice.

This is the same opacity problem the rest of the category has. For the wider view of who publishes a number and who does not, see the travel and expense management software comparison, or the SAP Concur pricing breakdown, where the vendor publishes nothing at all.

Who the free tier actually suits

Is Navan worth it at that price?

Free is a strong offer, but it is aimed at a specific company. Navan states that it is powered by travel providers commission fees, which tells you exactly who the product is built to serve.

Navan is a good deal if you travel

If your team books flights and hotels regularly, you get a full corporate travel platform with policy and approval workflows and 24/7 support for nothing, and you only pay for the people who file expenses. Against a Concur or a traditional travel management company, that is a genuinely aggressive price for the travel half. The head to head, including the 300-employee limit on this pricing, is in Navan vs Concur.

It is a weaker fit if you do not

If almost nobody at your company flies and your real problem is software subscriptions and card spend, you are buying a travel platform to get an expense tool, and you pay the $15 per filer anyway. A pure expense or subscription monitoring tool is usually the better shape for that problem.

Comparing against the card-led platforms is the other common shortlist. Ramp Free is $0 per user and Ramp Plus is $15 per user per month plus a platform fee Ramp does not publish, so the two land in similar territory once most of your staff file monthly, and travel booking becomes the real tiebreak. The details are in the Ramp pricing breakdown and the best spend management software roundup.

One note on search results

Searching for Navan pricing now returns two unrelated things. Navan listed on the Nasdaq under the ticker NAVN in October 2025, pricing its IPO at $25 per share, so a lot of "Navan price" coverage is about the share price rather than the product. There is also a town called Navan in County Meath, Ireland, which is why local dentists and tile shops show up in the same results. This page is only about what the software costs.

A different job

Where Spendnotify fits, and where it does not

Navan books travel, issues cards and processes reimbursements. Spendnotify does none of that and is not trying to replace it. We do one adjacent job, and we are specific about the limits.

Swipe the table sideways to compare all columns.

Dimension Navan Spendnotify
Core job Corporate travel booking, expense and payments Real-time monitoring and alerting on spend
Pricing shape Metered per monthly expensing user, then quote only Flat monthly for the whole company, from $199
Does the bill move? Yes, with how many people filed that month No, same figure regardless of users or cards
Size limit Published plan stops at 300 employees No headcount cliff on the published plans
Which cards Navan cards, or connect existing cards The cards and accounts you already have
Books travel? Yes, that is the core of the product No, and it never will
Can it block a charge? Yes, through policy and card controls No, and we never claim it can

If you need to book and control travel, Navan is the right category and the free tier is hard to argue with. If you already have cards you are happy with and the actual gap is that nobody finds out about a budget overrun until the month closes, that is the gap we fill. Spendnotify monitors your existing cards read-only, warns at 80% and 100% of budget, and never moves, holds or blocks money.

Questions

Navan pricing, answered

How much does Navan cost?

For companies with 300 or fewer employees, Navan Travel is free with no platform fees, and Navan Expense is free for the first 5 monthly expensing users and then $15 per user per month. Above 300 employees you move to Navan Enterprise, which is quote only and not published. So the honest answer is $0 for travel, $15 per expensing user per month, or an unpublished number.

Is Navan really free?

Navan Travel is genuinely free for companies up to 300 employees, with no platform fee and no cap on the number of trips. Navan funds it through commissions paid by travel providers. Expense is only free up to 5 monthly expensing users, so the moment a sixth person submits an expense in a month, billing starts at $15 per user.

How does Navan pricing work?

Navan splits pricing by product. Travel is commission funded and free under 300 employees. Expense is metered monthly on active expensing users, free for 5 and then $15 each. Enterprise is a custom contract. The key mechanic is that Expense is a usage meter, not a seat licence, so the bill changes every month with how many people actually filed something.

What is an expensing user in Navan?

Navan defines an active expense user as anyone who submits a transaction into Navan Expense, either by manual entry or through Navan Connect. It is not everyone with a login. A salesperson who expenses one lunch in March counts for March and costs $15 that month, and if they file nothing in April they do not count in April.

What is the difference between Navan Business and Navan Enterprise?

Navan Business is the published, self-serve plan for companies with 300 or fewer employees. Navan Enterprise is for larger organizations and adds the full travel and expense suites, unlimited expensing users, a designated account executive, a customer success manager, custom implementation and corporate negotiated rates. Business has a price on the page. Enterprise has a sales call.

How does Navan make money if travel booking is free?

Navan states that it is powered by travel providers commission fees, so airlines, hotels and rental companies pay Navan when your team books through the platform. That is why free travel booking is sustainable for them and why Navan is built for companies that actually travel. If your team barely travels, you are not the customer the free tier was designed for.

Is Navan cheaper than Ramp?

For a small team that travels, Navan is usually cheaper, because travel booking is free and expense is free up to 5 monthly filers. Ramp Free is $0 per user but Ramp Plus is $15 per user per month plus an unpublished platform fee. The two converge quickly: once most of your staff file expenses monthly, Navan Expense is also $15 per user, so the deciding factor is travel booking, not price.

Keep reading

Related pages

Know about the overspend before the month closes

No per-filer meter, no headcount cliff, no card application. Set budgets on the cards and accounts you already run and get alerted the moment travel spend crosses a line.

Run the demo